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Quick links: Who pays? / Obtaining the finance / Other finances / Glossary
 

How to guide: Finance

It can be difficult to understand how studies are funded, what practices will be paid, and how. Funding can also come from multiple sources.

Key information you should be aware of:

See also

Full guide

Who pays?

Research guidance is clear on which organisation is responsible for paying for certain things.

You will be given information on these, but the below is provided for information to aid understanding about who is responsible for what.

Cost

What it is

Who is responsible for paying

Research cost

Costs of the R&D itself that end when the research ends. They relate to activities that are being undertaken to answer the research questions

The study team (funded from the research grant).

NHS treatment costs (also known as Excess Treatment Costs - ETC)

Patient care costs, which would continue to be incurred if the patient care service in question continued to be provided after the R&D study had stopped.

These are funded by the NHS and the Clinical Research Network (CRN) manages this. The funding itself comes from CCGs but is managed centrally. Studies do not automatically get these funded but need to apply.

When there is an ETC incurred at the practice, the practice needs to pay out the cost first and it will be reimbursed. If you incur over £500 ETCs in a quarter, these will be reimbursed at the end of the quarter. If you incur less than £500, this will be reimbursed at the end of the year.

Service support costs (also known as study support costs)

Additional patient care costs associated with the research, which would end once the R&D study in question had stopped, even if the patient care involved continued to be provided.

The CRN pays these for non-commercial portfolio studies but again these are not paid automatically but need to be applied for.

 

 

Practices should:

If you want to read more about this, please see: Attributing the costs of health and social care research & development (publishing.service.gov.uk).

Obtaining the finance

The study team and CRN should provide information about how finance can be accessed relating to a study.

To obtain CRN funding, a practice needs a contract to be set up with the CRN. Contact studysupport.crnyorkshumber@nihr.ac.uk if you have any questions about contracts. Service support costs are paid quarterly in arrears, so it may be some time after the activity when the practice actually gets paid.

To obtain research funding, the practice may need to invoice the study team. The study team should provide the detail of how this is done. The contract/PIC agreement/Organisation Information Document (appendix 2) should detail what will be paid and how. The practice may need to add its bank details to one of the appendices in the contract.

For PIC activity, the funding may be paid by the research site as this is the organisation who has the contract with the practices.

Other finances

The CRN may occasionally offer additional funding to support practices with their research. The latest round closed in May 2021 but there may be further funding available and this will be updated when other funding becomes available.

The CRN also provides the opportunity for practices to request support to deliver specific studies – this can be applied for via https://sites.google.com/nihr.ac.uk/art/submit-a-request

Glossary of Acronyms and Terms

 

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